💅Beauty & Wellness · bookkeeping in-house

Bookkeeping for Med Spas

Bookkeeping for med spas starts at $500/month: monthly close, categorized transactions, reconciled bank and card accounts, and a plain-English P&L. Our in-house team handles what makes med spas different — chair rent, packages, and product sales.

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What makes med spas bookkeeping different

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Booth renters, commission staff, and employees each book differently

Chair rent is income from a renter. Commission splits reduce what you keep on a service. W-2 staff run through payroll. Most salons run a mix, and the books need to keep those streams separate to show what the business itself earns.

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Retail product and service revenue have nothing in common

Product carries inventory and a very different margin than a service hour. Blended into one revenue line, you can't tell whether the retail shelf is carrying the business or quietly tying up cash.

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Prepaid packages and gift cards are money you owe

A ten-session package or a gift card sold in December is cash collected before the service is delivered. It belongs on the books as a liability that draws down as appointments happen — otherwise a big December looks like profit that isn't there yet.

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Tips run through your terminal but aren't your revenue

Card tips land in your merchant deposit and then pass through to staff. Left in the revenue line, they inflate your top line and distort every margin number underneath it.

What’s included

One flat monthly rate for your med spa. Everything below, every month.

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Monthly close, every month

Categorized transactions, reconciled bank and card accounts, and books that are actually current — not six weeks behind.

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A P&L you can read

Plain-English monthly statements. Revenue, costs, margin — and what changed since last month, flagged for you.

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Ad spend inside the books

Marketing cost broken out per channel and set against revenue. “Did the ads make money” becomes a line you can point to.

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Catch-up & clean-up

Behind on your books? We reconstruct and clean up past months first, then keep the rhythm going.

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Tax-season handoff

Your CPA gets a clean, organized file at year end — fewer billable hours spent untangling, fewer surprises.

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One team, one thread

Questions answered by the people who keep your books — in-house, not a ticket queue.

How it works

Free books review

We look at your current books and tell you honestly what shape they're in and what the monthly scope would be.

Catch-up if needed

Past months reconstructed, categorized, and reconciled before the ongoing rhythm starts.

Monthly rhythm

Close every month, statements delivered, questions answered — flat rate, cancel anytime.

Starts at $500/month

Simple, flat pricing

$500/month and up

The exact flat rate for your med spa is scoped to your transaction volume and account count — quoted after the free books review, with no long-term lock-in. Already running marketing with us? Your books and your campaigns live in one data picture.

Planning the marketing side too? See what marketing costs for med spas.

Frequently asked questions

How much does bookkeeping cost for a med spa?

Bookkeeping starts at $500 per month. The exact flat rate is scoped to your transaction volume and account count, and it's quoted after a free review of your current books — so you know the number before you commit. No long-term lock-in.

What makes bookkeeping for med spas different?

Salon and spa books get complicated because of who's earning the money and when. Between booth renters, commission staff, retail product, prepaid packages, and tips routed through the terminal, a single day's deposit can contain four different kinds of money. Two examples that come up on almost every med spa’s books: “Booth renters, commission staff, and employees each book differently” and “Retail product and service revenue have nothing in common”.

Do you file my taxes?

No — your CPA handles filing, and we don't give tax advice. What we do is keep the books that make filing easy: categorized, reconciled, and closed every month, so your accountant gets a clean, organized year-end file instead of a shoebox. If your books are behind, we run a catch-up and clean-up pass first.

Do I have to be a marketing client to use your bookkeeping?

No. Bookkeeping stands on its own for any med spa. But when we run both, your P&L and your campaigns share one data picture — which is where the “did the advertising actually make money” answer comes from.

All bookkeeping services →

How in-house bookkeeping works, what's included, and how the flat rate is scoped.

Marketing for Med Spas →

What we actually run for med spas — channels, campaigns, and targeting.

What marketing costs for Med Spas →

Honest budget tiers and what moves the number up or down.

Start with the free books review

No commitment — we look at where your med spa’s books stand today and tell you exactly what monthly upkeep would look like.

Book the review →